Email signature management
On-brand email signatures on every message, from every device.
Exclaimer puts professional, consistent email signatures under central control — turning every email your team sends into a branding opportunity and closing a quiet compliance gap. Managed by Curatrix as part of your Microsoft 365 workspace.
What you need
What you need from email signatures — and how we deliver it
Signatures sound trivial until you look across a whole organisation: mismatched logos, missing disclaimers and broken formatting on mobile. Here's what businesses tell us they want — and exactly how Curatrix and Exclaimer answer each one.
The same signature, everywhere
One consistent, professional sign-off whether staff write from a desktop, the web app, a Mac or a phone.
How we meet it: Exclaimer applies signatures in the cloud as mail flows through, so every message carries the right signature on any client or device — without relying on people to set anything up themselves.
Disclaimers that are always there
Legal text and confidentiality notices that appear on every email — without anyone having to remember them.
How we meet it: Disclaimers are applied automatically to every outgoing message, with the wording tailored by department, region or recipient where you need it — closing a compliance gap most teams don't realise they have.
Marketing space you actually use
A way to promote events, campaigns and news without designing a new email every time.
How we meet it: Add campaign banners directly into signatures and target them by sender, recipient or audience — so routine email becomes a measurable marketing channel your marketing team can run, not just IT.
Rebrands done in minutes
When the logo, address or campaign changes, it should change everywhere at once — not desk by desk.
How we meet it: Update a brand element once in the central designer and the change rolls out instantly across every user and department — no scripts, no mail-flow rules and no chasing people to update Outlook.
Details that stay accurate
Names, job titles and phone numbers that reflect reality as people join, move and change roles.
How we meet it: Signatures draw their details from Microsoft Entra ID and sync automatically, so contact information stays current without anyone editing templates by hand.
Control without the bottleneck
IT keeps governance, but marketing and legal need to make safe changes without raising a ticket.
How we meet it: Role-based permissions let the right people edit content and design while IT retains overall control — collaboration without losing the single source of truth.
What's included
Centrally managed signatures, built for Microsoft 365
Exclaimer is a cloud signature platform that connects securely to Microsoft 365 and applies signatures centrally — so consistency, compliance and branding stop depending on individual users. Curatrix sets it up, designs your templates and manages it alongside the rest of your workspace.
- Consistent signatures on desktop, web and mobile
- Automatic legal disclaimers on every message
- Marketing banners and campaigns inside the signature
- Details synced from Microsoft Entra ID
- Drag-and-drop designer — no HTML or coding
- Role-based access for IT, marketing and legal
Set up once, managed for you
- Securely connects to your Microsoft 365 tenant
- Signatures applied centrally as email is sent
- Templates designed and assigned by role or department
- An optional Outlook add-in lets staff preview as they write
- Licensed as an optional add-on, per user
Why Curatrix
Why Curatrix for Exclaimer
The software is only half the story. The difference is having one partner who designs it, runs it and ties it into the workspace you already trust us to support and secure.
One accountable partner
Signatures sit alongside your IT, security and Microsoft 365 management — one team owns the outcome, so nothing falls between suppliers.
Fully managed for you
We design the templates, configure the rules and handle changes — your team gets professional signatures without the admin overhead.
Security-led by default
As a cyber-focused provider, we treat signatures and disclaimers as part of your governance — consistent, controlled and applied to every message.
Built into your workspace
Exclaimer plugs into the Microsoft 365 environment we already manage, drawing on Entra ID so it fits the way your business runs.
UK SME specialists
A Portsmouth-based team that speaks plain English and understands the pressures of growing businesses — because they're who we serve every day.
Marketing value, not just tidiness
We help you put campaign banners to work, so a channel you already use every day quietly supports your brand and your pipeline.
Let's talk.
Book a short, no-obligation discovery call and we'll help you find the right fit for your business — with one team accountable for getting it right.